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Why easy to understand interface is a must for Document management software?

The efficiency of the software is determined not only by its functionality but also by its capabilities. Therefore, an intuitive interface is an important task when developing a software product.

Virtual Data Room – a good alternative to document management software

In modern society, information has become a full-fledged resource of production, an important element of the social and political life of society. The quality of information determines the quality of management. Document management of the organization is a set of interconnected procedures that ensure the movement of documents in the organization from the moment of their creation or receipt and to the end of use or sending.

Recently, more and more companies are facing the problem of improving the manageability of the company: improving control and speeding up business processes, improving their traceability, optimizing working hours, saving labor costs, increasing productivity, and so on. The only way to implement such tasks is to use an automated system like Virtual Data Room.

Data Room allows companies to minimize data entry, reduce reading time, and the risk of human error. Additional benefits include: saving time and data room finance by reducing paperwork, document loading, storage, distribution, mailing or delivery, labor, and waste. The software helps with the organization and storage of documents, reduces the time for registration of documents and their search, provides convenience with a single database of documentation.

The role of interface for Document management software

An interface is a “conductor” between a person and a program, an operating system, a technical device, or a way of interaction between applications. The person gives commands using the interface, the device analyzes them and responds. 

The interface is designed to perform the following tasks:

  • input and display of information (sound, image);
  • management of individual applications;
  • data exchange with other devices;
  • interaction with the operating system.

The interface implies the interaction of not only a person and technology, but also a computer-program, a program-program, or a computer-device. It is often understood only as of the appearance of the software, but this understanding is too narrow because it is through the interface that the user perceives the program as a whole and uses its functionality. It provides decision support in a specific subject area and determines the use of software and documentation for it. The interface combines all the elements and components of the software that can affect user interaction.

How does the interface influence the customer?

Customers are often guided in the choice of a solution by price, market popularity, experience, and feedback about the developer. But what does the working tool look like – the interface – you may not be interested at all until you need to work and coordinate documents. A convenient and clear interface for effective work with electronic documents is essential.

The user interface of the Data Room consists of the following components:

  • Means of displaying information;
  • Command modes, user interface language;
  • Devices and technologies input and output;
  • Interaction, dialogues, and transactions between the user and the computer;
  • Software controls;
  • Navigation between software blocks;
  • Visual design.

One of the key criteria in choosing a solution for the Data Room should be a detailed study and test drive of the interface. Pay special attention to how simple and intuitive it is, it will depend on the speed and convenience of employees, and ultimately the whole business.

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